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Here are the Questions we will answer
for you:
-
Definition of A Virtual Assistant?
-
Benefits of a Virtual Assistants!
-
How do Virtual Assistants work?
-
Employee vs. Virtual Assistant.
-
Cost of an Employee?
-
How long does it take a Virtual Assistant?
-
Do you need a Virtual Assistant?
1. Definition Of a Virtual Assistant.
Virtual Assistant Definition
A
Virtual
Assistant (or VA) is a professional service provider who specializes in
providing remote administrative office support solutions as an independent
contractor who works with clients in an ongoing, collaborative professional
relationship.
Virtual Assistants work from their own offices
and utilize today's technology to deliver their solutions and communicate with
clients.
A Virtual Assistant's support is foundationally
administrative, secretarial and clerical
in nature. However, many Virtual Assistants offer additional
specialties that fall under creative and technical solutions.
Virtual Assistants come from a variety of business backgrounds,
but the single-most important qualification to become a Virtual Assistant
is at least five (5) years administrative experience earned in the real
(non-virtual) business world working in upper level capacities such as
administrative assistant, executive assistant, secretary, legal
assistant, paralegal, legal secretary, real estate assistant, office manager, etc.
From this level of
experience, a VA is expected to possess the skill sets, training and business
knowledge which are the hallmark of a truly qualified Virtual Assistant.
Virtual Assistant
Definition from the Virtual
Assistance Chamber of Commerce
back to the top
2. Benefits of a CEO's Virtual Assistant?
The benefits of a
CEO's Virtual Assistant are numerous. Here are just a few:
-
Company pays
only when there is work to be done.
-
Company is
charged only for the hours used.
-
Deadlines are
considered contractual.
-
Enables you to
work on the critical parts of your business.
-
Our
Virtual Assistants are available after regular business hours.
-
There are
several ways to contact our Virtual Assistants
-
Phone
-
Mobile Phone
-
Instant
Messenger
-
Yahoo
-
ICQ
-
MSN
-
AOL
-
Google
Talk
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E-mail
-
Fax
-
Virtual
Terminal
-
Mail
-
Pay is not
doubled for holidays or overtime. (emergencies do not apply)
-
High Quality
work at affordable pricing.
-
Virtual
Assistants are outfitted with the necessary tools to get the job done
right.
-
Less pay, more
service, quality results!
back to the top
3. How do Virtual Assistants work?
Step-by-Step Guide to
a Virtual Assistants help.
Step
-
You contact us
with a RFP (Request for Proposal) and description of service required.
-
We review your
RFP and inquire about other details needed for the project.
-
After reviewing
all details of the project, we approximate the hours, resources, and
fees required to complete the project.
-
We return your
RFP with a CEOVAP (CEO's Virtual Assistant Proposal)
that will best fit your needs and budget requirements.
-
You review the
CEOVAP and enquire about any issues you may have.
-
You decide to
work with us based on the final CEOVAP.
-
Contract is
signed and retainer is paid
-
Complete
information is delivered to us.
-
Work begins
-
Constant
communication during the project's life. Which includes, questions,
samples, progress reports, and more.
-
Work is
completed
-
Invoice
delivered
-
Final payment is
rendered
-
Completed
project is delivered to you.
Courier is only available in the
Kansas City Metro area at this time.
back to the top
4. Employee vs. Virtual Assistant
|
|
Employee |
Virtual Assistant |
|
Billed
Time |
Possible holiday, sick,
vacation, and salary pay. |
Project Basis |
|
Knowledge |
Usually specialize in
1 duty |
Virtual Assistants
Specialize in many areas of expertise. |
|
Training |
Usually weeks of paid
training |
Virtual Assistants
Train themselves online and you DON'T pay |
|
Dependability |
Possible sick or vacation
or holiday time. |
Always someone available
to complete the task. |
|
Space
Requirements |
Employees usually have a
desk or office space provided by you. |
No space required,
therefore lower overhead. |
|
Utilities |
Extra utility cost |
No cost to you. |
|
Office
Expenses |
Employees require office
equipment & office resources. |
No cost to you. |
|
Software |
Extra for each employee
you employ or corporate cost |
We have the software or
we will not take the job. |
back to the top
|
5. Cost of an Employee
|
|
Salary & Benefits |
|
|
|
|
|
Salary |
$40,000 |
|
Gross Hours |
2080 |
|
Bonus |
$2,000 |
|
|
|
|
Payroll & Benefits |
18% |
|
PTO (Paid Time Off) |
|
|
Total Compensation |
$49,560 |
|
Vacation |
80 |
|
|
|
|
Holiday, Sick Pay, Personal |
120 |
|
Recruiting |
|
|
Total PTO |
200 |
|
Placement (% of annual salary) |
25% |
|
|
|
|
Relocation Allowance |
$1,000 |
|
Gross Work Hours |
1880 |
|
Expected Term (in years) |
3 |
|
|
|
|
Annualized Recruiting cost |
$3,667 |
|
Overhead |
10% |
|
|
|
|
Project Downtime |
15% |
|
Hardware & Software |
|
|
Total Overhead & Downtime |
470 |
|
Annual Allowance for Hardware |
$2,000 |
|
|
|
|
Annual Allowance for Software |
$1,500 |
|
Other Deductions |
|
|
Total for hardware & software |
$3,500 |
|
Training |
40 |
|
|
|
|
|
|
|
Office Space |
|
|
Summary |
|
|
Useable Space (sq.ft.) |
100 |
|
Gross Hours |
2080 |
|
Rent factor |
14% |
|
Paid Time Office |
200 |
|
Gross rentable space (sq.ft) |
114.00 |
|
Overhead & Downtime |
470 |
|
Monthly lease (per sq.ft) |
$2.50 |
|
Other Deductions |
40 |
|
Total annual office expense |
$3,420.00 |
|
Total Productive Hours |
1370 |
|
|
|
|
|
|
|
Summary |
|
|
Total Employee Expense |
$60,146.67 |
|
Salary & Benefits |
$49,560 |
|
Total Productive Hours |
1370 |
|
Recruiting Cost |
$3,667 |
|
Effective Hourly Rate |
$43.90 |
|
Hardware & Software |
$3,500 |
|
|
Office Space |
$3,420 |
|
|
Total Employee
Expense |
$60,146.67 |
back to the top
6. How long does it take a Virtual Assistant?
CEO's Virtual
Assistants complete projects in the time specified in the
CEOVAP. If however, any project goes over the time specified then you
and CEO's Virtual Assistants will come to an agreement of
the extended time fee, review and complete a new contract.
back to the top
Do you need a Virtual Assistant?
-
Do you find
that you are working extra hours for your business, when, in reality
someone else could be doing the work for you?
-
Do feel
stressed because there is not enough time in the day to get things
accomplished?
-
Are there
times when you would like to hire an employee but then you realize
it isn't in the budget?
-
Do you work
from your home and have a need for an assistant but not the space?
-
Do you have
a small office and have a need for an assistant but not the space?
-
Do you get
behind on the backend side to your business, such as bookkeeping,
administrative tasks, website maintenance, mailings and more?
-
Do you feel
you don't have enough time to spend on the important part of your
business such as clients, accounts, and etc..?
If you answered
yes to any or all of these questions, then there is a good chance that
you need a Virtual Assistant. The CEO's Virtual
Assistants can assist you with any project or service that you
might need. Contact us
today to see how we can help!
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Attributes to look for in
a Virtual Assistant...
Someone who is...
-
Dedicated to your business.
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Trustworthy.
-
Punctual.
-
Compatible.
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Friendly.
-
Knowledgeable.
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Detail oriented.
-
Fair.
-
Honest.
-
Available.
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Realistic.
-
Dependable.
-
Cooperative
-
Open to other ideas.
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Able to take criticism.
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Organized.
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Compassionate.
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Speedy
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All of the above,
-
and Much More ...
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